Energy Resourcing are currently recruiting for a Project Administrator based in Aberdeen on a 12 month contract
Responsibilities
- Organising new start details and liaise with relevant internal stakeholders to ensure set up for day one
- Arranging hardware/software, furniture for new starts joining the project
- Managing relevant Project documentation
- Managing and updating the office floor plan
- Proactively managing Project Management Team diaries
- Creating and issuing weekly / monthly project reports
- General Administration duties (photocopying, filing, scanning etc.)
- Ensuring rescinded/superseded documents are managed
- Arranging travel and accommodation
- Producing meeting minutes
- Arranging external meetings for project personnel
- Arranging lunches when required
- Ensuring project holidays are recorded
- Collating expenses for approval and distributing appropriately
- Ensuring the project filing systems are maintained and archived
- Maintaining the Project SharePoint site
- Arranging training courses for personnel
- Attending weekly project meetings and updating action trackers as required
- Coordinating and organising project events
- Provide holiday cover to other Project Administrators
Requirements
- Demonstrable experience working in a similar role previously
- Good understanding of office administration processes and practices
- Experience using major software packages i.e. Microsoft Word/Excel and PowerPoint
- Working knowledge of SharePoint software, with experience uploading documentation
- Ability to interface and interact with Management and Client Representatives at all levels
- Experience in the production of detailed documents and reports
- Good understanding of travel booking process
- Sensitivity in handling confidential information
- Ability to demonstrate a strong commitment to safety
- Strong interpersonal and networking skills to work within a multicultural work group
- Ability to listen and learn, multi-task and use own initiative
- A flexible approach to working, embracing change in a rapidly evolving work and market environment
- Ability to comply and adapt to Company and Client requirements
- Delivery focused and committed to achievement of Project / Company goals
- A desire to learn and develop not only self but others within team – good attitude to continuous improvement
- Awareness of the Health and Safety at Work Regulations which relate to office practices