Job summary

Providing a high quality and comprehensive HR service to medical staff, offering guidance, support and advice on all aspects of the recruitment process and on-going employment issues.

Main duties of the job

Providing a first point of contact for doctors in relation to their employment.

Produce job adverts and advertise posts in relation to medical staff.

To ensure all recruitment documentation is issued in an accurate and timely manner, liaising with doctors at all grades.

Ensure all panel information for interviews is sent within agreed timescales to Managers.

Organise and set up all interview panels, booking rooms, catering etc.

Attend interview panels to ensure recruitment process is followed in accordance with medical recruitment policy.

Pro-actively ensure all pre-employment checks are undertaken and completed in accordance with employment legislation and Trust policies, ensuring they are completed within the agreed time frame and take ownership for pursuing any outstanding, whilst also making appointing officers aware that all pre employment checks are back and request new start information.

Attend junior doctor induction programme at each rotation period to present medical staffing information.

Provide a professional, reliable and timely medical staffing service to colleagues throughout the Trust in relation to all grades of doctors.

Provide and receive information orally, in writing or electronically from a variety of sources.

About us

We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.

From education and prevention, to crisis and specialist care –our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.

We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.

We’re committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.

We won’t rest until everyone in our region has the mental health care they need, to lead their best possible life.

Date posted

20 January 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£23,949 to £26,282 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

346-CORP-013-23

Job locations

Roseberry Park Hospital

Marton Road

Middlesbrough

TS4 3AF

Job description

Job responsibilities

Main Duties and Responsibilities

Clinical Responsibilities, Patient Contact

Contact service users/carers to ask if they wish to be involved in our recruitment process for consultants.

Send letters providing information to service users/carers to confirm their involvement in medical staffing recruitment.

Administrative Responsibilities

Provide a comprehensive and efficient support service in relation to Medical Staff.

Use relevant databases/spreadsheets and checklists to record information around employment including data entry of information.

Provide administrative support to Medical Development Team as and when required including typing letters, team meeting notes and circulating to relevant people.

Produce information and packs for events in relation to recruitment, including populating registers of attendance and collate the information from evaluation forms.

Operate an effective filing system to ensure timely retrieval of information in relation to recruitment, sickness and other medical staffing issues.

Responsibility for Information Systems

Ensure that all sensitive personal information of doctors within medical staffing is stored appropriately in line with information governance and the data protection act.

Updates paper-based and computerised systems and maintains accurate and timely recording of information.

Inputs and retrieves information from computerised systems on a regular basis. Inputs and retrieves information from internal databases/spreadsheets.

Ensure the accurate recording, collection and presentation of statistical data as required.

Extract information from databases to produce regular reports.

Ensure all doctors personal details are inputted onto ESR on daily basis or as and when necessary, this includes sickness absences and pay details.

Responsibility for Planning/Organising & Strategic/Business Development.

Arrange meetings and events with regard to interviews, pre employment checks when requested. This will involve planning suitable dates and times in accordance with relevant timescales.

Plan ahead to ensure deadlines are met for recruitment and new starters, sickness monitoring.

Policy Development

Follow Trust policies specific to own role and own work areas.

Contributes to policy development and implements in own area as part of the team.

Job description

Job responsibilities

Main Duties and Responsibilities

Clinical Responsibilities, Patient Contact

Contact service users/carers to ask if they wish to be involved in our recruitment process for consultants.

Send letters providing information to service users/carers to confirm their involvement in medical staffing recruitment.

Administrative Responsibilities

Provide a comprehensive and efficient support service in relation to Medical Staff.

Use relevant databases/spreadsheets and checklists to record information around employment including data entry of information.

Provide administrative support to Medical Development Team as and when required including typing letters, team meeting notes and circulating to relevant people.

Produce information and packs for events in relation to recruitment, including populating registers of attendance and collate the information from evaluation forms.

Operate an effective filing system to ensure timely retrieval of information in relation to recruitment, sickness and other medical staffing issues.

Responsibility for Information Systems

Ensure that all sensitive personal information of doctors within medical staffing is stored appropriately in line with information governance and the data protection act.

Updates paper-based and computerised systems and maintains accurate and timely recording of information.

Inputs and retrieves information from computerised systems on a regular basis. Inputs and retrieves information from internal databases/spreadsheets.

Ensure the accurate recording, collection and presentation of statistical data as required.

Extract information from databases to produce regular reports.

Ensure all doctors personal details are inputted onto ESR on daily basis or as and when necessary, this includes sickness absences and pay details.

Responsibility for Planning/Organising & Strategic/Business Development.

Arrange meetings and events with regard to interviews, pre employment checks when requested. This will involve planning suitable dates and times in accordance with relevant timescales.

Plan ahead to ensure deadlines are met for recruitment and new starters, sickness monitoring.

Policy Development

Follow Trust policies specific to own role and own work areas.

Contributes to policy development and implements in own area as part of the team.

Person Specification

Qualifications

Essential

  • Good general education to GCSE level or equivalent.
  • NVQ Level 4 or equivalent relevant qualification.
  • Advanced keyboard skills.

Desirable

  • Computer Driving Licence
  • CIPD Foundation Certificate

Experience

Essential

  • Experience of using IT systems to create and maintain spreadsheets, databases etc.
  • Able to demonstrate an understanding of a range of administrative and clerical procedures and the ability to undertake associated tasks adhering to defined procedures and guidelines.
  • Experience and ability of working under pressure and to tight deadlines whilst delivering high quality work.

Desirable

  • Experience of ESR
  • Experience of producing statistical analysis
  • Experience of working in the NHS
  • Experience of working in a medical staffing environment.
  • Experience of DRS monitoring and producing rotas.
  • Experience contributing to the management of projects.

Knowledge

Essential

  • Good understanding and knowledge of Microsoft office applications ie. word, excel etc.

Desirable

  • Knowledge of DBS process
  • General understanding of the different grades of doctors and their responsibilities.

Skills

Essential

  • Ability to plan and organise time and resource including prioritisation.
  • Ability to input data accurately/efficiently.
  • Excellent communication skills (both written and verbal), interpersonal and organisational skills
  • Attention to detail, co-ordination skills, listening skills, time management skills, prioritisation skills.
  • Able to communicate and influence at all levels.
Person Specification

Qualifications

Essential

  • Good general education to GCSE level or equivalent.
  • NVQ Level 4 or equivalent relevant qualification.
  • Advanced keyboard skills.

Desirable

  • Computer Driving Licence
  • CIPD Foundation Certificate

Experience

Essential

  • Experience of using IT systems to create and maintain spreadsheets, databases etc.
  • Able to demonstrate an understanding of a range of administrative and clerical procedures and the ability to undertake associated tasks adhering to defined procedures and guidelines.
  • Experience and ability of working under pressure and to tight deadlines whilst delivering high quality work.

Desirable

  • Experience of ESR
  • Experience of producing statistical analysis
  • Experience of working in the NHS
  • Experience of working in a medical staffing environment.
  • Experience of DRS monitoring and producing rotas.
  • Experience contributing to the management of projects.

Knowledge

Essential

  • Good understanding and knowledge of Microsoft office applications ie. word, excel etc.

Desirable

  • Knowledge of DBS process
  • General understanding of the different grades of doctors and their responsibilities.

Skills

Essential

  • Ability to plan and organise time and resource including prioritisation.
  • Ability to input data accurately/efficiently.
  • Excellent communication skills (both written and verbal), interpersonal and organisational skills
  • Attention to detail, co-ordination skills, listening skills, time management skills, prioritisation skills.
  • Able to communicate and influence at all levels.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

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