Job overview

The Integrated Medicine & Patient Flow (IMPF) division are now recruiting a Divisional Administrator to provide comprehensive admin support to the Senior Nursing Team. IMPF is a busy and evolving division within Blackpool Teaching Hospitals NHS Trust and we are looking for a dynamic individual to join and support our busy, multidisciplinary team. 

The post holder will be a well organised team player with the ability to work autonomously as needed. A good working knowledge of Microsoft Office applications is key to this role and daily tasks will include use of Teams, Outlook, Word and Excel. A flexible approach to work is essential due to the changing needs of the business demonstrating ability to multitask and re-prioritise your workload when required. 

This is an exciting development opportunity for anyone looking to progress or upskill in an evolving division within the Trust.

Main duties of the job

The post holder will provide a comprehensive secretarial and administrative support role to the Senior Nursing Team within division and will directly support the three Assistant Divisional Directors of Nursing (ADDoNs). Reporting to the PA to the Divisional Director of Nursing, you will also be expected to cross cover any periods of leave.

The post holder will demonstrate excellent communication skills liaising daily with a range of busy individuals of varying levels both within the division and across the trust in addition to staff from external organisations, other clinicians, and operational management teams.

Duties include:

  • Managing diaries
  • Administering returns
  • Preparing meeting papers
  • Minuting key divisional nursing meetings
  • Producing letters
  • Maintaining records and databases
  • Generating reports
  • Creating requisitions
  • Ordering stationary
  • Distribution of Trust communications

    • In addition, there is an equal measure of duties which are dictated by team members on an ad-hoc basis requiring the post holder to demonstrate confident prioritising of workload and use of initiative to meet often tight deadlines.

    As a team, we are keen to ensure we have a proactive social media presence on platforms such as Twitter and Facebook and a working knowledge of these platforms would be beneficial. Creation of divisional newsletters, producing podcasts and other media to share across the divisional nursing teams is also a key part of this role and experience would be desirable.

    Working for our organisation

    Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.

    We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.

    We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.

    Blackpool Teaching Hospitals encourages flexible working in all our roles to support staff in maintaining healthy home-life balance. Working patterns such as: part time working, self-rostering, compressed hours, annualised hours, term time, reverse term time and flexitime working can be explored.

    Detailed job description and main responsibilities

    In addition, there is an equal measure of duties which are dictated by team members on an ad-hoc basis requiring the post holder to demonstrate confident prioritising of workload and use of initiative to meet often tight deadlines.

    As a team, we are keen to ensure we have a proactive social media presence on platforms such as Twitter and Facebook and a working knowledge of these platforms would be beneficial. Creation of divisional newsletters, producing podcasts and other media to share across the divisional nursing teams is also a key part of this role and experience would be desirable.

    Person specification

    Qualifications

    Essential criteria

  • Educated to GCSE Level or equivalent
  • Qualification in secretarial/administration functions or equivalent experience

    • Experience and Skills

    Essential criteria

  • Experience of Microsoft Word and Outlook
  • Proven office experience
  • Experience of Microsoft PowerPoint, Excel and Access
  • minute taking experience
  • Experience of diary management
  • Ability to draft routine correspondence
  • Ability to organise meetings / events
  • Ability to work effectively within a team environment and on own initiative
  • Excellent communication skills both written and oral
  • Excellent keyboard / typing skills
  • Ability to maintain confidentiality

    • Desirable criteria

  • Ability to developed databases
  • Ability to support the development of Podcasts and videos.

    • Personal

    Essential criteria

  • Ability to appropriately communicate at all levels
  • Ability to effectively priorities workload

    • Employer certification / accreditation badges

    Documents to download

  • Job Description (PDF, 376.4KB)
  • Person Specification (PDF, 248.4KB)
  • Conditions of Service (PDF, 80.5KB)
  • Guidance on Pre-Employment Checks (PDF, 64.2KB)
  • Statement on Recruitment of Ex-Offenders (PDF, 43.2KB)
  • Application Guide Booklet (PDF, 511.1KB)

    • Apply online now

    Further details / informal visits contact

    NameSophie-Jo Esson-ButcherJob titleDivisional AdministratorEmail addresssophie-jo.esson-butcher@nhs.netTelephone number01253 953866