Job Description

Brook Street (UK) Ltd are recruiting a Paralegal for our leading Public Sector Client,
Education Authority Northern Ireland, located in their Commercial Property Dept. Dundonald

Job Purpose

  • To act as Personal Assistant to a Solicitor within EA Solicitors
  • To assist with commercial property matters and the investigation and defense of informal and formal complaints / legal proceedings against the Education Authority (“EA”) and/or controlled schools.
  • To undertake such other duties relevant to the Education Authority Solicitors (“EA Solicitors”) as may be reasonably required from time to time.

    1. To act as Personal Assistant to the Solicitor

  • To provide P.A. support to the Solicitor, always ensure strictest confidentiality and diplomacy , make and take calls on behalf of the Solicitor, and maintain a personal and office diary, ensuring compatibility.
  • Check and prioritise mail.
  • Co-ordinate and administer work of Solicitor in their absence, with regard to conveyancing/ property matters, employment law cases, litigation, tribunals (including SENDIST), judicial reviews and on-going legal matters.
  • Ensure the timely provision of advice and information to internal and external clients, regarding meeting strict deadlines.
  • To draft and prepare routine correspondence and reports, collate information and prepare and update statistical information.
  • Arrange meetings, consultations, Tribunal hearings, Court appearances and talks/conferences. Arrange alternative cover in Solicitor’s absence.
  • 2. Commercial Property.

  • To assist the EA Solicitors in preparing Title Reports and Title Packs and by applying for Property Certificates and Property Searches to establish ownership.
  • To assist the EA Solicitors in the preparation of: Contracts for Sale, Conveyancing Documents, Completion of Pre-Contract Enquiries.
  • To assist the EA Solicitors in ensuring documentation is presented for Stamping and Registration within prescribed legal times.
  • To accurately Schedule and return/ receipt Title Documents to and from the EA Headquarters and to third party solicitors.
  • 3. Investigation and Defence of Formal and Informal Complaints / Legal Proceedings against EA /Schools

  • To assist the Solicitor or any other solicitor within EA Solicitors in the investigation and defence of formal and informal complaints/proceedings referred from EA Directorates /Schools.
  • To adhere to strict deadlines to ensure statutory time limits are met.
  • To assist in the process of appeals against Tribunal / Court decisions
  • To assist in the collation and indexing of discoverable documentation, Court / Tribunal bundles etc.
  • Assist with the drafting and response of Notices of Appearances, Notices for Additional Information, Notices for Discovery etc.
  • To maintain effective communication and co-operations with relevant persons including EA Officers, Boards of Governors, Counsel, Witnesses and outside Agencies to ensure quality service delivered.
  • To assist with preparation and collation of Counsel’s papers and arrange for delivery of same.
  • To prepare documentation for hearings and apply for Witness Summons.
  • To attend consultations and hearings (as required) in order to provide verbatim report on proceedings.
  • To administer payment of Counsel’s fees.
  • 4. Judicial Reviews

  • To assist the Solicitor or any other EA Solicitor by liaising with Transfer Officers, Tribunal members and Counsel to arrange for compilation and forwarding of relevant information.
  • To arrange consultations and prepare necessary documentation.
  • Prepare Affidavits as drafted by Counsel and arrange for swearing of same by Tribunal member and external Solicitors.
  • Requisitioning of cheques in accordance with appropriate fees, lodge official documentation at Court and return all original documentation to EA Regions.
  • You should have:
    A minimum of five GCSE’s (Grades A*-C) including English and Maths or equivalent or higher examinations


    Have either a minimum of two year’s experience in a paid capacity providing administrative support which must include the following:

  • Using Microsoft Word (to process letters, memos, reports etc.);
  • Using Microsoft Outlook (to send/receive e-mails)
  • Drafting correspondence
  • Diary Management; and
  • Maintaining Records.
  • In addition to the above, you must also be able to demonstrate at an interview the under-noted knowledge, skills and personal qualities:

  • Knowledge of Legal work
  • Excellent oral and written communication skills.
  • Proven ability to successfully plan, prioritise and manage the work of yourself and others within required timescales
  • Proven ability to demonstrate initiative, work flexibly and resolve complex matters with minimal direction and supervision.
  • Proven ability to develop and maintain good working relationships at a range of levels including senior management level.
  • Proven ability to exercise discretion in dealing with confidential or sensitive matters.
  • In return, you will benefit from:

  • Full training and induction
  • Pension Scheme
  • Competitive rates of pay
  • Brook Street (UK) Ltd back-office support and mentoring
  • Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

    As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

    Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

    In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

    The rate of pay is £12.94 per hour, the hours of work are 36hrs Monday to Friday.